Features
Everything Daybook does today
Grouped by the jobs in a host's day. Where something needs a setting from you first, it says so underneath. Two guest guide changes being built now are marked Coming soon.
Getting set up
Setup asks one thing at a time. Almost all of it can be skipped and finished later in Settings.
- Sign in with an emailed linkNo password. Signing up and signing in are the same form, and the link lasts 15 minutes.
- Setup, one card at a timeYour name, your place, who cleans it, the fees guests pay, your calendar links and your booking emails.
- Calendar links, checked as you pasteAirbnb, Vrbo, Booking.com, and an agency's or channel manager's calendar. A link that isn't a calendar is refused, with the reason.
- Booking emailsForward confirmations to in@daybookforhosts.com from the address you sign in with.
- Your past bookingsUpload a CSV from Airbnb, Booking.com or Vrbo, your own spreadsheet of direct bookings, or a letting agent's statement. You get a receipt of what was read.
- Which place is that?If a file names a listing Daybook can't place, it asks you once and remembers.
- Something you're carryingThe last setup question asks for one thing on your mind about the place. It becomes your first reminder.
- Your private linkYour Daybook has its own address that opens without signing in, so you can keep it as a bookmark.
The morning
One page that answers two questions: do I need to do anything today, and has anything changed since I last looked?
- The answerYou're all set. or 2 things need you today. It counts the lines under Needs you.
- The proofCalendars checked 8 minutes ago. If a calendar couldn't be read, the answer becomes Nothing needs you that Daybook can see, and says since when.
- TodayWho leaves and who arrives at each place, with times and your cleaner's state. From 4pm, tomorrow's arrivals too.
- Needs youOnly what is due today, one line each. Tap a line for the detail and the button that deals with it.
- Since you last lookedBookings added and cancelled since your last look on any of your devices, or Nothing's changed since 6:10pm.
- RemindersTap Add a reminder and say it or type it. It is filed against the right place and comes back when its moment does.
- Friday's letterOn Fridays and Saturdays the week's letter sits under the answer, with Read it here.
- Look aheadOn a laptop: the coming days' notes, empty nights, the next arrival and this week's money.
- not right?Tell Daybook when a line looks wrong. It is recorded for the person who builds Daybook to look at.
Bookings and calendars
Daybook reads every calendar and checks them against each other. It never changes anything on the sites.
- Every calendar, every five minutesUp to four calendar links per place, side by side on one board.
- Not yet blocked on AirbnbWhen a booking from another site, or one you added, still shows as open on Airbnb four hours later, Daybook names the exact nights to block there. The checkout morning stays open.
- I've checked AirbnbTick it once you've looked. Daybook keeps watching and tells you when the nights appear.
- Vrbo and Booking.com, confirmed onceTheir calendars don't show what they've imported, so Daybook asks you once to confirm each imports its calendar.
- A calendar that isn't copyingWhen Airbnb has never copied another site's bookings, Daybook tells you which import to check.
- Double booking detectedIf two stays at one place share a night, a red banner above the calendar names both guests.
- Blocks left behindA block still covering a booking that cancelled is pointed out, so the nights can go back on sale.
- Double check datesBefore you say yes to a direct booking, Daybook checks every calendar for those nights, then adds the booking if you say yes.
- What these nights usually make youThe same nights in earlier years, lined up by weekday, after the sites' fees.Needs two years of past bookings.
- Daybook's calendar for this placeOne private link per place with every booking Daybook knows about and your own blocks, for your sites to import.Needs a setting: paste the link into each site's calendar import.
- Add a booking or a blockA direct booking with the guest's name and total, or a block with a reason: maintenance, family stay, owner use.
- The booking cardEverything about a stay: where the name came from, the payout or why there isn't one, your cleaner's state, your notes and a timeline.
- Where was it booked?For a stay that came through your own calendar, tell Daybook the site once and it remembers.
- Notes on a dayTap a date to leave a note. It shows as a gold dot, and on the morning itself.
- Monthly ViewTwelve months at a glance, with your longest clear run, for when you want to get away.
- Bank holidaysEngland and Wales bank holidays are marked on the calendar.
The clerk
The part of Daybook that reads, files and remembers, and says only what it can show you.
- Reads your booking emailsAirbnb, Vrbo and Booking.com confirmations, changes and cancellations become stays on your board, with the guest's name and the money.Needs your booking emails forwarded.
- Files what you tell itA reminder is filed by plain rules: the place, the kind of note, any cost, and when it should come back.
- Moments that follow the calendarNext changeover, next arrival, when it's empty: if a booking moves, the reminder moves with it.
- The Operations LedgerEvery reminder in your own words, with the place, when you said it and why it is dated as it is. Finished ones are kept as history.
- File a booking note with the clerkHand a note on a booking to the clerk and it comes back at that stay.
- A check on your settingsWhen a booking email shows a different cleaning fee or Airbnb fee from your Settings, Daybook shows both and lets you change it or mark the email as a one-off.Needs your booking emails forwarded.
- Ask the clerkA fixed list of questions about your business, each answered from your own records and saying what it is based on.
Cleaners
Daybook writes the message and keeps the record. You send every message yourself.
- A message ready for each bookingTap Tell Jo and the message opens in WhatsApp or as a text, with the place, the day, the checkout time and Jo's own link.Needs your cleaner added, with how you message them.
- Who knows whatMessage prepared for Jo, then Sent to Jo, no reply yet, then Jo knows once Jo confirms.
- Schedule changesWhen cleans are added or no longer needed since your last message, Daybook writes the update for you to send.
- The Changeover BookEvery checkout and arrival for the next 90 days, with same-day changeovers marked and who has confirmed.
- Two weeks in one messageWhatsApp the next two weeks to Jo, or share it to a group chat.
- Jo's own pageEvery clean coming up at your places, with your notes for each place and a Confirm job button. No guest names, codes or prices, no app and no password.
- Notes for the cleanerThings they need every visit, shown on every job at that place.
- For the cleaner's paperworkTheir page also keeps a mileage log, expenses with receipt photos, and a tax-year CSV export.
- In their own calendarJo can subscribe to their cleans in their phone's calendar app.
- One cleaner or severalEach place has its own cleaner. If your agency arranges the cleaning, Daybook keeps quiet about it.
Guests
A guest guide for each place, written in your words one page at a time.
- The guide editorWelcome, the place, Getting here, house rules, questions guests ask, room by room, once they're in, places you love, just in case, checkout. It saves as you go.
- Getting here as photo stepsThe way in as a row of photos guests swipe through, then how they get in, with the code and a Copy button.
- Your area guide as a PDFUpload it and guests open it as it is, under Our area guide.
- Bring in your placesFrom a Word file, PDF, text or a link, Daybook reads out your places for Places you love, and you tick what to keep.
- Start me offWith no guide yet, answer a few questions and get a first draft to change.
- Places you loveEach with why you love it, grouped by area, with a map link. Your words are never rewritten.
- Share itCopy guest link to paste into your booking message, print a door card with a QR code, or print the guide as a book.
- Know when they're inYour board reads Likely in: they opened the WiFi details at 4:12pm, then They're in, confirmed at 4:20pm once they tap Yes, we're in.
- Know when they've goneWe've checked out puts Guests have left at 10:05am on your board, so the clean can start.Needs the Checkout page filled in.
- A note for one stayWrite a welcome note on a booking and it shows at the top of that place's guide during their stay.
- Your own guest messagesSave your messages once. Daybook fills in the guest's name and dates for a booking and copies it for you to paste.
- Checkout tasksGuests tick off what you'd like done before they leave.
- Works offlineOnce a guest has opened the guide, it still opens with no signal.
- A link for each stayEach booking gets its own guide link from its card, and the door code and WiFi show from two days before arrival until checkout day.Coming soon.
- Cancel a linkCancel a guest's link, or make a new one.Coming soon.
Money and Numbers
What your places have earned, against last year, with the working shown. Never a price to charge.
- This month against last yearMoney in so far and nights booked, against the same date last year, and why it moved: more nights, or each night earning more or less.
- What these numbers stand onHow many stays your files hold, from which sites and years, and how many carry the money that actually reached you. Nothing is estimated.
- Why Daybook says thisOpen it under any verdict to see the working, or the reason Daybook won't say.
- Next month is comingFrom 24 days before, how much of next month is sold against where you'd usually be.
- Ask the clerkEleven questions, from How is this month going? to How far ahead do my guests book?
- Gaps to fillThe open nights coming up, with what nights like them earned you last year.
- Empty nights on the calendarEach shows what that kind of night earned for the room that month last year. Tap it for how many sold and whether that night did.Needs your past bookings.
- What I know about your placesA first read the morning after you upload your past bookings: your best months, your guests, how you price, and what Daybook can't say yet.Needs your past bookings.
- The Friday letterEvery Friday, where you stand, what Daybook took care of and noticed, and what it couldn't see. Every past letter is kept.
- The month closedEarly each month, the letter puts last month in the books and sets up the month ahead against last year.
- Figures that are trueThe cleaning and pet fees guests pay and each site's cut come off before a night's earnings are shown.Needs your fees, asked during setup and kept in Settings.
- How Booking.com pays youTell Daybook once, and each Booking.com guest price becomes what reached you.Needs a setting in Settings.
- CostsWhat a changeover costs you, so Daybook can show what a stay kept.
Trust
What Daybook won't do, and how it tells you when it can't see.
- Reads, never writesIt never logs in to Airbnb, Vrbo or Booking.com, and never changes your availability or prices.
- Never sends for youNo message goes to a guest or a cleaner unless you send it. The only email Daybook sends is your sign-in link.
- Never tells you what to chargeIt shows what your nights earned and leaves the price to you.
- Says when it can't seeA calendar it couldn't read, booking emails that aren't being read, or Daybook's own checks stopping: each is said on the board in words.
- Keeps the last good pictureA calendar that fails or suddenly comes back empty keeps its last known bookings, rather than showing the place as empty.
- Says where each fact came fromFrom your confirmation email, appeared on your calendar on a date, first seen on Vrbo 9 hours ago.
- Your private link, replaceableYour private link opens your Daybook without a password, so keep it to yourself. If it is shared by mistake, Replace my private link in Settings and the old one stops working.
- Your data stays yoursEach host's data is kept separate. It is never sold and never used for advertising.
Try it on your own places
See your own morning in Daybook. You don't need a card.
£15 a month after the free trial, everything included. The first 50 hosts who pay become Founding Hosts and keep £15 a month for as long as they stay.
Start free for 14 daysAlready have Daybook? Sign in with the same form.